Writing a proposal for Student Activity Fee funding can be a bit intimidating, especially if it's the first time. Here are a few tips to help you get started. Remember, you may bring a draft of your proposal to Christa Morris or the Assistant Director of Clubs and Organizations in the Office of Student Activities at any time to have it reviewed before submitting.
- When describing your event, please clearly explain what will happen and how it will benefit the students. If the committee members can't understand your idea, they are less likely to fund it!
- Proposals that show strong student support are essential. Student support can be shown through co-sponsorships with (other) student organizations, survey data, and a variety of other ways.
- Events funded by the Student Activity Fee have to be open to all students. Consider listing some creative marketing ideas to get the word out to everyone.
- Make sure you proofread your proposal, double check your math, and attach all the required quotes.
- Proposals and quotes should be single-sided. This small step makes a big difference in increasing the efficiency and speed of getting your proposals to the committee members.
- Be mindful of deadlines! Late and/or incomplete packets won't be considered.
- When getting quotes, make sure that all fees are included. For example, if you're getting a performer, ask them to outline in their quote whether or not travel and lodging are included in their performance fee. If you're requesting funding for something that will be purchased online, print out a quote that also includes shipping. If your quotes do not include all fees, you will be responsible for the price difference on your own.
- If you aren't sure, don't be afraid to ask! Assistance is available in the Office of Student Activities.