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Student Organization Resources

More than 100 student groups on campus are registered with the Student Government Association, which is the official student governing body at Penn State Behrend. These groups include academic organizations, student life groups, sports and outdoor clubs, arts and recreational groups, political action groups and fraternities and sororities. These organizations provide students with a myriad of involvement opportunities and the chance to interact with others who share a similar interest.

This web page has been created to provide the tools that members and officers of organizations need to have a successfully run student group. Additional forms can be found on OrgSync.

Click HERE to start planning your event.

REGISTRATION

New Student Organization Packet

This is the information you need if you're interested in starting a new club on campus. To learn more, please visit the Office of Student Activities to meet with the SGA Secretary.

Advisor Approval Form

This form should be completed each year. Once signatures have been obtained from your advisor and his/her supervisor, please return the form to the Assistant Director of Clubs and Organizations in the Office of Student Activities.

 

BUDGET/FUNDING

Treasury Training

Treaury training is mandatory for all club presidents and treasurers. It is strongly encouraged for all other officers and event planners. The online version is for students who have attended group training in the past.

OrgSync Training

OrgSync training is mandatory for all club presidents and secretaries. It is strongly encouraged for all members.

SGA Budget Packet

This form will allow your club to request Student Government Association money for equipment and events that are open to all students. Deadlines for 2013/2014 are: September 5, October 3, November 7, January 16, February 6, and March 6. Proposals for Fall 2014 programs are due April 10.

SAF Budget Packet

This form will allow your club to request Student Activity Fee funding for equipment and events that are open to all students. Deadlines for 2013/2014 are: September 10, October 8, November 12, and January 28. Proposals for Summer/Fall 2014 programs are due March 21.

Treasury Request Form

This form should be used any time a club would like to spend money from their non-allocated account or from SGA allocations. Students may print this document and return it to the RUB Information Desk or they may submit it electronically via OrgSync.

Budget Appeal Form

This form will allow your organization to appeal funding a funding decision made by the SGA budget committee. Forms are due to the SGA Secretary no later than 4:00 pm. on the Wednesday on which the Senate is expected to vote.

Reallocation Form

Should your organization wish to spend SGA allocated funds on something other than the originally intended purpose, this form is required. It should be returned to the SGA Secretary no later than 4:00 p.m. on the Wednesday on which the Senate is expected to vote.

Deposit Form

Complete this form and bring it to the RUB Information Desk along with your deposit.

Catering Quotes

This OrgSync form will allow you to create your own quote for standard Housing & Food Service menu items. Quotes for items not appearing on this document should be obtained from the Catering staff no less than one week before an SGA or SAF proposal deadline.

Mileage Quotes

This mileage estimator will allow you to create your own quote for travel with personal vehicles. Please note that these estimates may not be used in conjunction with quotes for rental cars.

 

TRAVEL

Student Travel Registration Form

This form must be completed at least three days prior to any travel on a student organization-sponsored trip taking place outside Erie County.  This includes programs sponsored by SGA, SAF, and/or club non-allocated funds.

Conduct Standards Agreement

Students traveling outside Erie County for an overnight club or University event are required to complete this document and return it to the Office of Student Activities.

Approved University Bus Lines

These are the charter bus lines that are approved to provide transportation for University events. The most commonly used companies at the Behrend campus are Coach USA and First Student.

 

EVENT PLANNING

Guide to Proposal Writing

This slide show will discuss some of the steps involved in requesting funding, planning, and implementing a program or event.

Approved University Caterers

These are the caterers (in addition to Housing & Food Services) that are approved to provide food for University events. This page also includes directions for adding a caterer to the approved list.

Approved Entertainment Vendors

These are the vendors that are approved to provide carnival-type entertainment for University events. Depending on the type of event, it may be possible for other artists to be used. Check with the Office of Student Activities when planning your event.

Drawing Board

The Drawing Board, which is Behrend's publicity room, is located in Reed 10H. The staff of the Drawing Board is available to assist students with a variety of media projects - both print and digital. Please check the link for their hours of operation, price list, and contact information.

 

OTHER RESOURCES

Policies and Rules for Student Organizations

This handbook outlines the most current policies and rules currently in effect. Questions about this information should be referred to the Student Activities Office in Reed 27.

Posting Policy

This document will outline the approved areas for posting your event publicity. Questions about this policy should be directed to Student Activities.

Leadership Unlimited Workshop Requests

Leadership Unlimited is available to help student organizations with a variety of issues such as: teambuilding, officer transition, climate assessments, etc. This link can be used to learn more about Leadership Unlimited and to request services.

Student Activity Fee

This page will give you more information about the Student Activity Fee including: deadlines, proposal forms, committee contact information, and more.

These pages will give all club officers "to do list" information needed throughout the year.

These calendars will give you information about certain dates for trainings, registrations, deadlines, and more.

These pages will explain to you how to upload an event to the OrgSync Calendar and why it is important that you do.

Digital Signage Content Requests

         This page will explain how to create and submit content requests for digital signage.

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