Roles and Responsibilities
A successful internship program requires the cooperation of four individuals, each with specific responsibilities. They are:
- Student Intern
The intern is a currently enrolled student who is eligible to engage in a University-approved internship opportunity. Student eligibility is determined according to school criteria, such as minimum semester standing, GPA, or completed course work.
Responsibilities: The student is responsible for making the initial inquiry into obtaining an internship and for meeting all departmental and university requirements in terms of eligibility for the internship position and filing appropriate paperwork. Development of the internship proposal is also the responsibility of the student, as this document serves as the formal agreement for establishment of the internship and its evaluation.
Student Intern: The student is responsible for making the initial inquiry into obtaining an internship and for meeting all departmental and university requirements in terms of eligibility for the internship position and filing appropriate paperwork. Development of the internship proposal is also the responsibility of the student, as this document serves as the formal agreement for establishment of the internship and its evaluation.
Student interns will conduct themselves in a professional manner at all times. This includes the development of respectful and cooperative relationships with the site supervisor and other employees at the sponsoring organization. The student will establish and maintain regular and punctual working hours, as delineated on the internship proposal, and will conduct himself or herself in an ethical manner, conforming to the sponsoring organization's policies and procedures while executing the specific duties and responsibilities of the internship position. Failure to comply with the sponsoring organization's policies may result in suspension or termination of the internship.
The student will maintain a written record or journal of the internship experience, and will meet with the faculty supervisor periodically during the internship period. At the conclusion of the internship, the student will submit a term paper documenting the internship to the faculty supervisor, as well as fulfilling any departmental requirements, such as a presentation. The term paper serves as the primary means by which the faculty supervisor will evaluate the internship experience. Information included in this paper will be kept strictly confidential in the university.
- Faculty Supervisor
The supervisor is an official university representative who has faculty status and is responsible for the academic oversight of the internship.
Responsibilities: In disciplines where an internship is mandatory, the faculty supervisor will, in a timely fashion, notify the ACPC of the anticipated number of internship positions required for a particular semester. This should occur no more than two weeks following advance registration for that semester. The must approve all potential internship positions as worthy of academic credit. Such determination shall be made based on the type of work to be performed, and by the contribution the internship will make to the student's learning experience.
For all internships, the faculty supervisor is responsible for the initial approval of the internship proposal, and for notifying the Career Development Center that a student has been placed in a particular position. The faculty supervisor is also responsible for monitoring the student's activities during the duration of the internship. This monitoring should include at least two meetings between the faculty supervisor and the student during the internship period.
The faculty supervisor will also contact the site supervisor to check on the progress of the internship midway through the internship period. Additional student meetings, consultations with the site supervisor, or on-site visits may be arranged by agreement among the parties. At the conclusion of the internship, the faculty supervisor will assign the grade for the internship in accordance with the internship proposal and departmental guidelines. The faculty supervisor will then forward a summary evaluation of the internship sponsor/experience to the Career Development Center for quality control purposes.
- Site Supervisor
The site supervisor is the officially recognized professional at the approved sponsoring organization who is responsible for the on-site supervision and evaluation of the Intern.
Responsibilities: The sponsoring organization agrees to provide a supervised, relevant learning experience for the student intern. The exact nature of this experience will vary from discipline to discipline, and from student to student. Requests for interns will be reviewed by the Career Development Office and program chairs prior to any assignment of internship students. The internship proposal services as the formal agreement concerning specific duties and expectations of each internship.
The sponsor will appoint a site supervisor who will assume primary responsibility for the direction and on-site supervision of the student intern. The sponsor will ensure that the student is aware of all relevant company policies and procedures.
At regular intervals, the site supervisor will apprise the student concerning the quality of his/her work. If the quality of the student's work is considered poor or marginal, the site supervisor will notify the supervising faculty member in order to develop appropriate corrective procedures.
At the conclusion of the internship period, it is the responsibility of the site supervisor to forward a written and signed evaluation of the student's performance. This evaluation should include a brief description of the internship's activities, as well as an assessment of the proficiency and general attitude demonstrated by the student intern. A form is provided for this purpose, and the site supervisor is encouraged also to write a more expanded evaluation of the student's work. This evaluation will be reviewed with the student by both the site supervisor and the faculty supervisor.
- Internship Coordinator
The staff of the Academic and Career Planning Center (ACPC) serves as the link between the academic and business communities.
Responsibilities: The ACPC Internship Coordinator is responsible for maintaining lists of business contacts and potential interhship positions. Every effort will be made to provide positions for all interested students. When a request for an intern is made by a business organization, the CDC will forward a copy of the position description to the appropriate in-Charge faculty member for review. If the in-Charge feels the position is viable, it shall be made known to students interested in obtaining a position, and the CDC will act as the initial point of contact between student and sponsor.